How to Improve Maintenance Coordination for Landlords in Melville, NY
Ongoing property maintenance is one of the most vital parts of Melville property management. It helps preserve the value of your property, ensures you meet your legal obligations, and increases tenant satisfaction.
As the owner of rental real estate in Melville, NY, these routine tasks can seem overwhelming, especially when combined with your other responsibilities.
Effective maintenance coordination helps you streamline these duties and stay on track with your obligations. Read on to find out more.
Create a Maintenance Coordination Calendar
By definition, coordination implies that you will arrange tasks in a way that makes it easier to perform tasks in a logical and convenient order. To do this, you should list everything involved and allocate each task to a space on your annual calendar.
Seasonal tasks, like snow removal and gutter cleaning, are easy enough to slot into the correct time frame. You also need to allocate time for routine tasks.
These include:
- Roof inspections
- Lawn care
- Pest control
- HVAC inspections
- Fire safety equipment inspections
Many of these aspects involve an annual visit from an experienced professional. Signing a maintenance agreement with these contractors means they'll keep track of the necessary tasks, so you don't have to.
These types of agreements often come at a cheaper rate than calling these professionals out for a once-off visit.
When you manage your maintenance responsibilities this way, it's easier to budget for the costs involved. By spreading out preventive maintenance tasks, you won't end up with a host of unexpected and costly repairs all at the same time.
Carry Out Regular Property Inspections
Inspecting your property regularly is the best way to ensure you notice necessary repairs before they become more serious issues or cause damage to your property.
You must give your tenants 24 hours' notice of your intention to inspect the property.
Always carry out your inspections according to a detailed checklist for every area of the home, including the exterior. During your inspections, you can also attend to small maintenance tasks like:
- Replacing the batteries on smoke and carbon monoxide detectors
- Replacing HVAC filters
- Tree trimming
It's a good idea to coordinate your routine inspections with some of the other routine maintenance tasks, like electrical inspections, to minimize the disruption to your tenants.
Consider Outsourcing Property Maintenance
Undertaking maintenance coordination, communicating with tenants and contractors, and managing emergency repairs is almost a full-time job. The best way to get around this is by hiring a property manager.
These professionals can help you:
- Save time and money
- Enjoy specialized skills
- Reduce stress
- Enjoy more efficient planning
An experienced property manager has the time and skills to set up a comprehensive and efficient property maintenance program that works with your budget.
Master Maintenance Coordination in Melville, NY
As a busy landlord, it is often difficult to keep track of all the tasks associated with your rental properties.
PMI Lighthouse property managers in Melville can assist you with every aspect of running your investment property, including maintenance coordination. Our services also include tenant screening, property inspections, rent collection, and more.
We are backed by over 20 years of experience with Melville real estate. Join us to discover the difference a property management team can make.
